iYuno is the world's leading media localization, translation, and dubbing studio, bringing localized audio tracks, subtitling, and post-production services to major streaming platforms, film distributors, and broadcast networks. In their São Paulo office, they coordinate the voice-overs for highly popular international television series, films, and video game titles.
The Operational Challenge
Translating and dubbing media assets is a highly structured process. For a single episode of a show, project coordinators must manage translation script adaptations, voice actor casting calls, director bookings, audio recording studio sessions, sound mixing, multi-stage quality control checks, and secure client approvals. Historically, iYuno Brasil coordinated this complex matrix of tasks using separate spreadsheet files and email threads.
Because major streaming providers demand strict security protocols and rigid delivery deadlines, the studio needed to centralize its project operations. A single delayed audio track or mismatched voice file could compromise an entire global release timeline. They required a secure, centralized Work OS database capable of tracking all media assets, timelines, and personnel in real-time.
The Audatia Solution
Audatia's systems architects designed a customized operational environment inside **ClickUp**, tailored specifically to media production workflows:
1. Media Asset Pipeline Design
We created a hierarchical workspace structure where each show exists as a separate Folder, and each individual Episode represents a parent task. Inside each episode, subtasks represent the casting, translation, recording, and mixing phases. This structure allowed project managers to track progress at a high level while giving audio engineers clear views of their daily task lists.
2. Automated Process Hand-Offs
We designed custom systems integrations using automated middleware. The moment a translator completes a script and changes the task status, the system automatically alerts the assigned director and booking manager, scheduling the recording studio. Once recording is finalized, the mixing team is notified instantly, eliminating idle downtime between production steps.
3. Resource Booking & Availability Views
Using custom calendar and Gantt views, Audatia mapped out the schedules of the studio's physical recording booths. This visual allocation grid prevented double-bookings of studios and directors, maximizing physical facility usage.
The Operational Impact
By shifting from static spreadsheets to a unified, automated project database, iYuno Brasil achieved:
- Complete Progress Transparency: Producers can view the real-time status of all episodes at a glance, removing manual report queries.
- Elimination of Coordination Gaps: Automated task hand-offs reduced the time between script completion and recording by approximately 20%.
- Strict Delivery Compliance: Unified timeline tracking ensured that all localization files were delivered within the strict release schedules of international streaming platforms.
Through this custom ClickUp implementation, Audatia turned complex media orchestration into a structured operational system, providing iYuno Brasil with the control required to scale its dubbing operations.